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Corporate Policy on
Disclosure of Material Information Itaú Unibanco Holding Financeira
S.A.
1. GENERAL PRINCIPLES
| 1.1. |
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The POLICY provides for
the guidelines and principles to be complied with in the disclosure of material
acts or facts and in the maintenance of confidentiality of such non-disclosed
information, in accordance with CVM Instruction no. 358, dated January 3, 2002,
with the scope of disclosing to the competent bodies and the market complete
and timely information on the material acts and facts relating to the company,
as defined in sub-item 2.1, thus reinforcing the equity and transparency of
such disclosure to all interested parties, without privileging some to the
detriment of others. |
| 1.2. |
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The Disclosure Committee is hereby created
and has the following purposes, in connection with the POLICY:
a) to assist the Investor Relations Officer;
b) to permanently evaluate the applicability of the POLICY and
to suggest any pertinent amendments thereto;
c) to decide on any questions regarding the interpretation thereof;
d) to order all actions necessary for the disclosure and dissemination thereof,
including among the employees of the company;
e) to previously evaluate the content of any announcements to the press (press
releases), meetings with investors and analysts (road shows), teleconferences
and public presentations containing material information on the company;
f) to regulate the compliances;
g) to evaluate and decide on violation cases;
h) to analyze official queries posed by regulatory and self-regulated bodies,
and to prepare the respective answers;
i) to propose solutions for unforeseen and exceptional cases.
| 1.2.1. |
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In addition to the Investor Relations Officer, the Disclosure Committee shall
be comprised by at least two members of the Board of Directors to be appointed
by the Board itself and by the officers responsible for the Areas of Economic
Control, Marketing and Development Support and Legal Consulting (Diretoria
Jurídica Contratual, Societária e de Negócios) of Banco
Itaú S.A., and the Committee shall have meetings whenever summoned by
the Investor Relations Officer. |
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2. DEFINITION OF MATERIAL ACT OR FACT
| 2.1. |
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Any decision of a controlling shareholder, or resolution of a general
shareholders’ meeting or of any management bodies of the company, or any
other act or fact of a political-administrative, technical, negotiating or
economical-financial nature, taking place or relating to the company’s
business, which may reasonably interfere with:
2.1.1. the price of securities issued by the company or related thereto;
2.1.2. the decision of investors to buy, sell or maintain such securities;
2.1.3. the decision of investors to exercise any shareholders’ rights
issued by the company or related thereto;
shall be deemed relevant. |
| 2.2. |
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The following are examples of material acts or facts, to the extent that
they can result in any of the effects above, among others:
2.2.1. the signature of an agreement or contract providing for the transfer of
the shareholding control of the company, even if the efficacy of such
instrument is conditional;
2.2.2. the change in control of the company, including through the execution
of, amendment to, or termination of, a shareholders’ agreement;
2.2.3. the execution of, amendment to, or termination of, a shareholders’
agreement to which the company is a party or intervenes, or which has been
registered in the appropriate company’s book;
2.2.4. the entry or withdrawal of a shareholder who has entered into an
operational, financial, technological or administrative agreement or
arrangement with the company;
2.2.5. the authorization for trading in securities issued by the company in any
market, national or foreign;
2.2.6. the decision to cancel the registration of the company;
2.2.7. a merger or split-off involving the company or affiliated companies;
2.2.8. a change in the company’s net worth composition;
2.2.9. the purchase or sale of a relevant investment;
2.2.10. the transformation or winding-up of the company;
2.2.11. the change of the accounting principles adopted by the company;
2.2.12. debt renegotiation;
2.2.13. the approval of a stock option plan;
2.2.14. a change in the rights and advantages of securities issued by the
company;
2.2.15. the split-up or consolidation of shares or the concession of share
bonuses;
2.2.16. the acquisition of shares of the company for maintenance in treasury or
cancellation, and the sale of shares then acquired;
2.2.17. profits or losses of the company and the attribution of earnings, in
cash;
2.2.18. the execution or termination of a contract, or the failure to execute
it, when the expectation of execution thereof is of public knowledge;
2.2.19. the approval of, change in, or cancellation of, a project, or the delay
in implementing it;
2.2.20. the initiation, re-initiation or suspension of the manufacture or
commercialization of a product or service;
2.2.21. the discovery, change or development of technology or resources owned
by the company;
2.2.22. changes in the forecasts previously disclosed by the company;
2.2.23. a request of composition with creditors (concordata), a bankruptcy
request or confession or the filing of an action which may affect the
economical-financial situation of the company. |
3. DUTIES AND RESPONSIBILITIES IN THE DISCLOSURE
OF A MATERIAL ACT OR FACT
| 3.1. |
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The Investor Relations Officer has the following duties:
3.1.1. to disclose and communicate to the market and competent authorities
(sub-item 4.3., “a”) any material act or fact taking place or
related to the company’s business;
3.1.2. to ensure the broad and immediate dissemination of the material act or
fact;
3.1.3. to disclose a material act or fact simultaneously in all markets where
the securities issued by the company are traded;
3.1.4. to provide to the competent authorities, whenever requested by them, any
additional explanation in connection with the material act or fact;
3.1.5. to interview persons having access to material acts or facts, in the
event described in the preceding sub-item or if there is any atypical
fluctuation in the price or quantity of shares traded issued by the company or
related thereto, with the purpose of ascertaining whether such persons have
knowledge of any information that must be disclosed in the market. |
| 3.2. |
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The following persons shall be deemed related to the company:
a) (i) their direct or indirect controlling shareholders, officers, members of
the Board of Directors, Fiscal Council and any bodies with technical or
consulting duties created under its by-laws; (ii) the same persons in a
controlling, controlled – these to be under the effective management of
the company -, or affiliated company having privileged access to any relevant
information;
b) the employees of the company, or of its controlling, controlled - these to
be under the effective management of the company -, or affiliated company(ies),
who, because of their rank, function or position, have privileged access to any
relevant information;
c) any other person that, because of any circumstance, may have knowledge of
relevant information, such as consultants, independent auditors, rating
companies’ analysts and assistants. |
| 3.3. |
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The persons referred to in letter “a)(i)” in sub-item 3.2., and
only them, shall:
3.3.1. communicate to the Investor Relations Officer, or, in his or her
absence, to the CEO of the Company, any material act or fact which may come to
their knowledge;
3.3.2. communicate to the CVM, once having heard the Disclosure Committee, any
material act or fact of which they have personal knowledge in case the Investor
Relations Officer fails to comply with his or her duty to disclose. |
| 3.4 |
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The related persons shall keep confidential any information relating to a
material act or fact, until its disclosure in the market, in accordance with
sub-item 5.2.
3.4.1. The related person that communicates, by mistake, a material act or fact
to a non related person, before its disclosure in the market, shall immediately
inform the Investor Relations Officer of the erroneous communication, so that
he or she may take any adequate measures. |
| 3.5. |
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The company shall not disclose performance forecasts.
3.5.1. The company may disclose, on the website
http://www.Itaúir.com.br, market expectations for its results.
3.5.2. The Area of Economic Control may previously verify the content of
analysts’ reports, so as to avoid the disclosure of data or information
already under public domain or of incorrect or imprecise data. |
4. PROCEEDING FOR PREPARATION AND DISCLOSURE OF
A MATERIAL ACT OR FACT
A) Preparation proceeding
| 4.1. |
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The document of disclosure of a material act or fact shall be prepared by the
Disclosure Committee, which may request the participation of the Offices
involved in the transaction or deal with which the material act or fact has
been originated.Standard for
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| 4.2. |
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The document for disclosure of a material act or fact shall be clear and
precise and utilize a language accessible to the investor public. |
B) Disclosure proceeding
| 4.3. |
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The department in charge of corporate matters shall disclose, under the
supervision of the Investment Relations Officer, a material act or fact, with
priority and simultaneously:
a) to the CVM, through its site, to the SEC (U.S. Securities and Exchange
Commission) and to the NYSE (New York Stock Exchange), through form 6-K, to
BOVESPA and, as the case may be, to the other stock exchanges and the
over-the-counter market entities;
b) to the market in general, as explained in sub-item 4.9.
| 4.3.1. |
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Subsequently to such disclosure, the person designated by the Investor
Relations Officer may disclose the material act or fact to the market through
e-mail and make the information available on the Investor Relations website, on
which occasion the Public Relations Office will also be authorized to disclose
it. The Public Relations Office is the body in charge of making contact with
the media in general and speaking with journalists.
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| 4.4. |
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The material act or fact disclosed by any communication media or in meetings
with class entities, investors, analysts or with any selected audience, in
Brazil or abroad, shall be simultaneously disclosed to the market(s) in which
the securities issued by the company are admitted for trade (sub-item 3.1.3.). |
| 4.5. |
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The disclosure of a material act or fact
shall take place, whenever possible, after the closing of trading or before the
opening of the next trading day, in the stock exchanges or over-the-counter
market entities where the securities issued by the company are admitted for
trade.
| 4.5.1. |
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If the securities issued by the company are simultaneously admitted for trade
in the markets of different countries, where the trade opening and closing
hours are not compatible, the trading hours of the Brazilian market shall
prevail for purposes of sub-item 4.5. |
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| 4.6. |
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In case it is imperative that the disclosure of a material act or fact takes
place in trading hours, the Investor Relations Officer may simultaneously
request from the national and foreign stock exchanges and over-the-counter
market entities the suspension of trade of securities issued by the company, or
related thereto, for as long as it takes to properly disclose the material
information. |
| 4.7. |
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The material acts or facts may
exceptionally not be disclosed if the controlling shareholders or the directors
conclude that the disclosure thereof shall put in risk a legitimate interest of
the company.
| 4.7.1. |
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The Investor Relations Officer shall immediately disclose the material act or
fact referred to in sub-item 4.7. if the material information escapes from
control, if there is an atypical fluctuation in the price or quantity of traded
securities issued by the company or related thereto, or if the CVM, or the SEC
order the disclosure.
| 4.7.1.1. |
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When applicable, the Investor Relations Officer shall provide any necessary
explanations to the stock exchanges.
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| 4.8. |
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The company shall not comment on any existing rumors in the market about the
company, except if they materially influence the prices of its securities. |
| 4.9. |
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The legally required disclosure to the market shall be effected through
publication in newspapers of widespread circulation, regularly utilized by the
company, and in the State Official Gazette.
| 4.9.1. |
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Additionally, the company may disclose the material act or fact through the
following media:
a) the worldwide web (Internet), on the website
http://www.Itaúir.com.br;
b) e-mail;
c) teleconference;
d) public meeting with class entities, investors, analysts, or with the
interested public, in Brazil or abroad;
e) announcements to the press (press releases);
f) radio-diffusion media utilized by the market. |
| 4.9.2. |
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The disclosure through newspaper
publication (sub-item 4.9.) may be effected in a reduced form, provided that it
informs the addresses in the worldwide web – Internet where the complete
information shall be available to the interested public, with a minimum content
corresponding to that provided to the entities referred to in letter
“a” of sub-item 4.3. |
| 4.9.3. |
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The material act or fact shall be internally disclosed for general knowledge.
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| 4.10. |
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Only the Investor Relations Officer, or the persons appointed thereby, or, in
the absence of the latter, the persons appointed by the company’s CEO, is
authorized to comment, explain or provide more detail on, the content of a
material act or fact. |
5. MECHANISMS FOR CONTROLLING THE CONFIDENTIALITY
OF INFORMATION RELATING TO A MATERIAL ACT OR FACT
| 5.1. |
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The mechanisms for controlling the confidentiality of information relating to a
material act or fact (Material Information) provides efficacy to the
maintenance of confidentiality of such information until their disclosure to
the competent authorities and the market. |
| 5.2. |
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The related persons (sub-item 3.2.) shall keep confidential any Material
Information until the disclosure thereof, as well as to maintain such
confidentiality.
| 5.2.1. |
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The related person that is no longer bound to the company, or which no longer
participates in the transaction or project to which the Material Information
refers to, shall be bound to his or her duty of confidentiality until such
information is disclosed to the competent authorities (sub-item 4.3.,
“a”), and to the market. |
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| 5.3. |
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The persons related to the company (sub-item 3.2.) shall comply with the POLICY
upon the signature of the appropriate declaration (annex 1), when they are
hired, appointed, promoted or transferred, or become aware of any relevant
information, upon which moment they will state their knowledge of the terms of
the POLICY and their commitment to comply therewith.
| 5.3.1. |
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The Disclosure Committee shall indicate, for each Office of the company, the
positions subject to the compliance. |
| 5.3.2. |
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The Office responsible for a transaction or agreement which may give rise to a
material fact or act shall indicate additional employees and third parties
which must comply with to the POLICY. |
| 5.3.3. |
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The compliances must take place after the internal disclosure of this POLICY. |
| 5.3.4. |
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The department in charge of corporate matters shall ensure the compliances of
persons occupying positions subject to appointment in accordance with the
by-laws and of the controlling shareholders. |
| 5.3.5. |
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Compliances effected in accordance with sub-item 5.3.4.1. shall be immediately
informed to the department in charge of corporate matters, which shall keep a
central and updated list of all persons who have complied with the POLICY,
and which shall be responsible for making this list available to the competent
authorities, whenever requested by the latter. |
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| 5.4. |
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The persons related to the company (sub-item 3.2.) shall act in a diligent
manner in order to preserve the confidentiality of any Material Information,
complying with the regulations enacted by the company on the subject.
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6. VIOLATION OF THE POLICY
| 6.1. |
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The violation of this POLICY shall subject the violator to
disciplinary sanctions, as provided in the internal rules of the company and
under this item, without prejudice to any applicable administrative, civil and
criminal measures.
| 6.1.1.
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The Disclosure Committee shall, with the
assistance of the Office of Auditing and Internal Controls, ascertain any
violations of the POLICY, it being provided that:
a) the related persons referred to in letter “a” of sub-item 3.2.
shall be subject to the sanctions approved by the board of directors, upon
investigation and diligence by the Disclosure Committee;
b) the related persons referred to in letter “b” of sub-item 3.2.
shall be subject to sanctions of warning, suspension or dismissal for just
cause in accordance with the gravity of the infraction;
c) the violation caused by any of the related persons referred to in letter
“c” of sub-item 3.2. shall be deemed a contractual default, and the
company shall be accordingly entitled to terminate the respective contract and
demand the payment of any penalty set forth therein, notwithstanding any losses
and damages. |
| 6.1.2. |
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The Disclosure Committee shall inform any violations to the board of directors. |
| 6.1.3. |
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When the violation is deemed serious, the Disclosure Committee, without
prejudice of its prerogatives, shall address the case to the Ethics Committee. |
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| 6.2. |
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Any person who complies with the POLICY and has knowledge of
his or her violation must immediately communicate the fact to the Disclosure
Committee. |
CONTROLLING SHAREHOLDER AND MANAGEMENTCOMPLIANCE DECLARATION
..............................[name, nationality, marital status, profession,
no. of enrollment with tax authority, ID, business address and
telephone].............................., below signed, in his/her quality of
.............................. of Itaú Unibanco Holding Financeira S.A.,
hereby complies with the CORPORATE POLICY ON DISCLOSURE OF MATERIAL INFORMATION
– Itaú Unibanco HOLDING FINANCEIRA S.A., of which he/she is receiving
a copy concomitantly with the signature hereof; states that he/she knows the
terms thereof and undertakes to fully comply therewith. He/she also states that
he/she is aware that the Board of Directors of the Company shall decide upon
potential sanctions arising out of violation of such Policy on Disclosure.
São Paulo, ..........................., 200.....
_______________________
EMPLOYEE COMPLIANCE DECLARATION
..............................[name, nationality, marital status, profession,
no. of enrollment with tax authority, ID, business address and
telephone].............................., below signed, in his/her quality of
.............................. of Itaú Unibanco Holding Financeira S.A.,
hereby complies with the CORPORATE POLICY ON DISCLOSURE OF MATERIAL INFORMATION
– Itaú Unibanco HOLDING FINANCEIRA S.A., of which he/she is receiving
a copy concomitantly with the signature hereof; states that he/she knows the
terms thereof and undertakes to fully comply therewith.
São Paulo, ..........................., 200.....
_______________________
THIRD PARTY COMPLIANCE DECLARATION
..............................[name, nationality, marital status, profession,
no. of enrollment with tax authority, ID, business address and
telephone].............................., below signed, in his/her quality of
.............................. of Itaú Unibanco Holding Financeira S.A.,
hereby complies with the CORPORATE POLICY ON DISCLOSURE OF MATERIAL INFORMATION
– Itaú Unibanco HOLDING FINANCEIRA S.A., of which he/she is receiving
a copy concomitantly with the signature hereof; states hat he/she knows the
terms thereof and undertakes to fully comply therewith. He/she also states that
he/she is aware that any violation of such Policy on Disclosure shall be deemed
a contractual default, and that the company shall be accordingly entitled,
without any burden, to terminate the agreement that has caused this compliance
and demand the payment of the penalty set forth therein, notwithstanding any
losses and damages.
São Paulo, ..........................., 200.....
_______________________
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